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Administrative Assistant

May 17, 2017 By meckley

Our Administrative Assistant assist with handling phones, daily administrative duties and provide customer service. The perfect candidate for this position will be an individual who is a self-starter who has pride in their work, provide excellent customer service and assist with daily office duties.

Responsibilities:

  • Handle heavy call volume to assist with customer needs and direct calls to appropriate personnel.
  • Uploading and Filing created invoices and work orders
  • Book work orders as needed
  • Scanning/Uploading invoices to clients
  • Answer multi-line phones in a professional manner and direct incoming phone calls to appropriate staff
  • Greet clients/guests and handle their immediate needs
  • Filing, scanning, copying and prepare mailings
  • Maintains office inventory, including but not limited to: office supplies and mailing supplies
  • Maintain vehicle fleet record book – registrations, inspections, maintenance 
  • Contributes to team effort by accomplishing additional duties as needed or assigned.

Qualifications:

  • Excellent attention to detail and follow through to ensure best possible customer service
  • Take initiative and enjoy working in a fast paced, high volume environment
  • Experience with Timberline Software
  • Type a minimum of 60wpm, Excel & Word Proficient preferred
  • Construction and Service Industry Experience Preferred.
  • Excellent telephone skills and strong communication skills
  • Dependable, organized, detailed oriented and have a strong work ethic

Apply Online

Filed Under: Jobs

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Baltimore Office

7410 Coca Cola Drive, Unit 202
Hanover, MD 21076
443-592-3136

Lorton Office

9704 Gunston Cove Road, Suite E
Lorton, VA 22079
703-333-3124

Richmond Office

11476 Fox Cross Road
Ashland, VA 23005
804-752-2669

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822 Professional Place
Chesapeake, VA 23320
757-557-6904

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