Administrative Assistant

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Our Administrative Assistant assist with handling phones, daily administrative duties and provide customer service. The perfect candidate for this position will be an individual who is a self-starter who has pride in their work, provide excellent customer service and assist with daily office duties.

Responsibilities:
  • Handle heavy call volume to assist with customer needs and direct calls to appropriate personnel.
  • Uploading and Filing created invoices and work orders
  • Book work orders as needed
  • Scanning/Uploading invoices to clients
  • Answer multi-line phones in a professional manner and direct incoming phone calls to appropriate staff
  • Greet clients/guests and handle their immediate needs
  • Filing, scanning, copying and prepare mailings
  • Maintains office inventory, including but not limited to: office supplies and mailing supplies
  • Maintain vehicle fleet record book – registrations, inspections, maintenance
  • Contributes to team effort by accomplishing additional duties as needed or assigned.
Qualifications:
  • Excellent attention to detail and follow through to ensure best possible customer service
  • Take initiative and enjoy working in a fast paced, high volume environment
  • Experience with Timberline Software
  • Type a minimum of 60wpm, Excel & Word Proficient preferred
  • Construction and Service Industry Experience Preferred.
  • Excellent telephone skills and strong communication skills
  • Dependable, organized, detailed oriented and have a strong work ethic

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